Stage Event Coordinator Malte

Description

INTRO:
You love to meet new people, to put a smile on their face, to help them to feel part of something! You are definitely a people’s person, but you are also organised, clever, curious and interested in learning the event dynamics and its organisation. Ultimately you are a doer, a multi-potential, flexible and with different interests, passions & skills! Sounds like you?

TASKS
The internship includes 2 parts: the main one of the Events Operations and a second part of Lateral Projects. Below a non-exhaustive list of the main functions (other tasks could be added/changed).

Event Operations:
– Setting up/closing down the material before/after the event
– Greeting registering, cashing the guests
– Befriending, introducing and matching our guests in social groups according to our criteria
– Coordinating the social activities, games, karaoke, competitions, etc.
– Taking pictures, video and other content marketing material
– Coordinate and solve issues with guests, venue, partners and other team members
– Regular reporting and assessing
– Collecting feedback through survey/questionnaires
– Optional: train, manage support the new team members

Lateral Projects (decided based on the company’s needs as well as your skills & preferences):
– Admin: booking, accounting, scheduling meetings, buy/collecting items/supplies
– Design/Editing: video making, edit pictures, create new templates (we use Canva)
– Marketing: content marketing management, social media, Meta Ads, Google Ads
– Community Management: answering messages, emails, comments
– Brand Ambassador: become one of the faces of our brand, act in front of camera
– Expansion: plan new events and lead their execution
– Systemization: suggest new policies, build processes, review guidelines
– Sales: meet partners, find new collaborators
– HR: screening CVs, having 1 st interviews with new applicants
– IT: updating the website, suggest improvements (we use WordPress and Elementor)

CONDITIONS
– Able to commit for at least 4 months. Preferably 5/6 months or more. (Candidates with longer commitment have priority)
– 40 hours per week approximately. 1/2 days remote.
– The event operations will take place at the venues of our events. This happens mainly in the central area of Malta (Sliema & St. Julian’s), mostly in the evening (19:00-23:00 approx.)
– The lateral projects will mostly take place in the morning/afternoon from your home and is generally coordinated remotely.
– Eager to accept a significant degree of flexibility and adaptation (intrinsic aspect of the event industry)
– Our internships are unpaid in principle. You should apply for the Erasmus scholarship (or similar) with your university or use your personal funds to embrace this learning experience.

BENEFITS
– Practical learning experience with the most successful international community in Malta since 2014
– Growing environment; we give high trust , responsibility, key tasks and regular feedback to you
– Engaging company’s Mission, Vision & Values (for us work and passion are the same thing)
– Fun, friendly, young international working environment
– We provide guidance for searching your accommodation
– When on duty, most of the times, drinks and food are on discount price or free of charge
– Opportunity to join all our popular events for free